Privacy policy

Privacy Policy

All personal information transmitted or otherwise submitted to the British Fertility Society (BFS) via its professional secretariat provider BioScientifica through this web site shall only be used by BFS and BioScientifica to the extent permitted by applicable legislation, specifically the Data Protection Act 1998.

Information about our Organisation and Website

Modern information and communication technologies play a fundamental role in the activities of organisations like BFS and BioScientifica.

BFS and BioScientifica Ltd are dedicated to ensuring that your privacy is protected in accordance with the Data Protection Act 1998.

This statement explains the privacy practices of BFS and BioScientifica, and may change from time to time so please check back periodically. Whilst BFS and BioScientifica Ltd are committed to this privacy policy you may find that only parts of it relate to you depending on what Services you are dealing with.

What information is collected about me by BFS and BioScientifica and how?

BFS and BioScientifica collect information about you for all or some of the following purposes:

BFS and BioScientifica therefore collect, use and disseminate the personal information that is provided to us only in accordance with the policies outlined in this document. We may keep your information for a reasonable period for these purposes.

We collect the personal data that you may volunteer while using the following services: membership renewal, event registration, submission of abstracts and every time you email us your details.

What non-personally identifiable information do BFS and BioScientifica collect?

BFS and BioScientifica may also collect non-personally identifiable information (that is, information that does not specifically identify you), such as aggregate use statistics. We may collect some basic information about your computer and Internet connections, including: your Internet protocol address, your operating system (e.g. Windows or Mac), your browser software (e.g. Netscape or Internet Explorer), your Internet Service Provider (e.g. AOL or AT&T), your geographic location. BFS and BioScientifica collect this information to improve its own web-site services, for example, to diagnose problems with our server, or administering our Web site.

How is my information stored by BioScientifica?

The information you provide to the British Fertility Society via its professional secretariat provider BioScientifica is stored on BioScientifica's own internal system and database and on a secure remote server. These systems are protected by industry-recognised secure methods and only BFS and BioScientifica staff or others acting on our behalf will be authorised to access the information you provide to us.

What else should I know about my privacy when using other websites?

Our membership web site enables society members to communicate with other members and to post information to be accessed by members. The BFS web site may contain links to other web sites but BFS and BioScientifica are not responsible for their respective privacy practices, content or data capture policies (e.g. cookies).

Children's privacy

We do not knowingly collect personal data from children.


We do not disclose your personal data to other organisations other than as necessary for the purposes for which you have supplied your information. However, for the purpose of data integrity, information may be made available to other Societies managed by BioScientifica, including those outside the UK, but only where they comply with similar data protection principles. An example would be where you provide an address change of one Society, this will be used to update your address for any other Society of which you are a member where BioScientifica also handles membership. In certain circumstances BioScientifica will offer you the means to disallow consent to disclosure throughout BioScientifica services by contacting our Data Protection Officer. Otherwise by providing us with your information you consent to such disclosure.

We may also engage third parties to process information on our behalf subject to appropriate security protections being in place.

We may also disclose personal data in order to comply with a legal or regulatory obligation or if necessary for legal proceedings.

In order for you to attend an Event delivered by a partner organisation, it may be necessary to exchange some contact information with them.

Confidentiality / Security

Unfortunately, no data transmission over the Internet or any wireless network can be 100% secure, although we do employ industry standard techniques to secure your data. We have implemented security policies, rules and technical measures to protect the personal data that we have under our control from:

Registration for Events

Information collected through the registration facility is used to customise and personalise pages. It has benefit to the user in that, once logged in, forms that require such information are automatically populated with it, saving the user time and ensuring accuracy.


The BFS web site uses temporary cookies for initialising a session during any login process, but for your protection they are removed from your machine when you leave our site. You do have the right to refuse or delete cookies; please refer to the instructions for your file management software to delete existing cookies or to your browser manufacturer's instructions to stop cookies being stored on your computer in the future. However, by deleting or disabling cookies you may not be able to access certain areas or features of the site.

Security Precautions

Your account information and profile are password-protected so that you are the only member who has access to this information. We recommend that you do not divulge your password to anyone.

As a member of BFS, you will be able to view the contact details of other members via the password protected members’ section.  The information is for members’ use only and on no account may your password be divulged to any other person.

Remember to log out from your registered area and close your browser window when you have finished your visit to our site.

Ultimately you are solely responsible for maintaining the secrecy of your passwords and/or any account information.

How do I hide my details from other members?

The terms and conditions of membership of your Society require your details to appear in the members directory.

However, you may contact the Secretariat if you wish to discuss your concerns.

How can I access my information?

You can ask us, by:

We will provide you with a readable copy of the personal data which we keep about you, and to which you are entitled under the Data Protection Act 1998 - although we may require proof of your identity before doing so. We may charge you an administration fee of £10 for processing your application.

We allow you to challenge the data that we hold about you and, where appropriate and in-line with the terms and conditions of your Society membership, you may have the data:

Privacy Compliance

BioScientifica Ltd is required to comply with the laws and regulations of the countries in which it operates.

Privacy Support

If you have an enquiry or concern about our privacy policy, please contact:

Designation: Data Protection Officer
Address: BioScientifica Ltd, 22 Apex Court, Woodlands, Bristol, BS32 4JT
Phone Number: + 44 1454 642200
Fax Number: + 44 1454 642222

Your consent to this policy

By using our Web site, you consent to the collection and use of information by BFS and BioScientifica as specified above. If we decide to change our privacy policy, we will gain consent where appropriate and post those changes on this page so that you are always aware of what information we collect and how we use it.